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Registration of commercial goods order in its registration system

All application questions must be typed accurately and legibly, and applications that are incomplete, misspelled, or incorrectly filled will be rejected.

To set the back and on the order registration form, pay attention to the following points:

1) Applicant details: to be completed according to the contents of the business card, in the place of the registration number, the membership card number of the Ministry of Commerce should be inserted.

2) Seller details: to be inserted according to the contents of Proforma.

3) Contract terms: According to the type and conditions desired by the buyer and seller listed in the proforma.

4) Shipping specifications:

A- In (FOB) purchases, FOB does not need to complete this part.

B- In other purchases, this part should be completed. Also, in case of registering a separate shipping order, this section should be completed while presenting the freight forwarding proforma.

5) Specifications of the goods: According to the proforma, the tariff of the goods and the book of the law of export and import regulations should be completed.

6) If the goods need to obtain a license from other organizations, as the case may be, the relevant license should be provided along with the order registration papers.

7) Place of foreign exchange allocation: to be completed only by the relevant ministry / organization if it has a foreign exchange quota.

8) Order registration documents should be stamped and signed by the applicant at the relevant place.

A: A variety of methods of importing goods through order registration

1) Import from the place of approved foreign exchange quotas to open documentary credit in the bank (after foreign exchange allocation by the foreign exchange allocating organization in the relevant section of securities).

2) Import of goods with free currency to open documentary credit in the bank.

3) Import versus export in the name of the exporter (non-transferable) from the origin of all countries

4) Import in exchange for export to Central Asian and African countries in the name of the exporter or in another name by official transfer through notaries from the origin of the same countries (the right of transfer to another is for one time).

5) Import without transfer of currency from the place of foreign investment after the approval of the Investment Organization, ‌ Ministry of Economic Affairs and Finance.

6) Import without transfer of currency machinery, production equipment, spare parts and raw materials and intermediates of industrial and mining units with exploitation licenses and tools from Article 6 of the Law on Facilitation of Industrial Renovation of the country.

7) Import without transferring currency from the place of the list of authorized items (paragraph 9 of Article 38).

8) Import without transferring currency from the place of approvals of the four-member commission located in the order registration office.

Explanation: In order to import and clear the registered goods ordered from paragraphs 3 to 8 of this section, it is not necessary to open a documentary credit through the bank, and for paragraphs 3 and 4, it is necessary to submit an export declaration equal to the value of the goods to customs.

Production units without a business card can obtain a temporary card from the General Directorate of Export and Import Regulations for the import of machinery, equipment, components and required parts.

B: Documents required to register the order of goods

Valid business card
Membership card of the Ministry of Commerce (registration)
5-page order registration papers typed and signed by the applicant without engraving and varnishing (for import versus export and without currency transfer. 3-order order registration papers are enough).
Obtaining the necessary legal permits based on the contents of the relevant notes of the relevant tariff chapter in the book of export and import regulations and other approved approvals and instructions (such as the license of the Ministry of Health, Agricultural Jihad, Atomic Energy, etc.)
Original Proforma + copy.
Catalog or brochure and analysis for some goods.

It is necessary to include the following conditions in Proforma:

Full name and address of the buyer (telephone and fax number)
Full name and address of the seller (telephone and fax number)
Complete specifications of the goods
Commodity price – FOB price – Fare amount
Quantity, weight, quantity and type of product packaging
Name of the beneficiary country (seller) and name of the country producing the goods
Name of country of origin, place of loading, means of transport and deadline
Name of the currency traded and how to pay for the goods
Name of the border of entry and customs of the destination
Number and date of issuance of the proforma and its signature along with the expiration date
Insert the standard number of one of the standards accepted by the Iranian Standard Institute and announce the conformity of the goods with the mentioned standard in cases where the goods are included in the list of declared imported standards.
Provide official translation for proformas other than Persian and English
Provide catalogs for machines and some consumer goods and brochures or analysis for some chemical goods whose product specifications are not clear in Proforma.
Seller announces sending serial number of some home appliances along with shipping documents
Observance of paragraphs 2 and 3 of Article 42 regarding the items that are entered as used and inserting the word used in Proforma.

C) Amendment of order registration

1- In cases where documentary credit has been opened.

1-1- Submitting 5 sheets of order registration amendment papers, typed and signed + bank letter, including a copy of the order registration and previous proformas that have been equal to the original by the bank.

2-1- If the amendment is from the allocated currency, obtaining the license of the relevant organization is necessary according to the case.

2- In the cases that have been submitted to the operating bank, the necessary guidance will be done according to the instructions and according to the case of amendment (before opening the credit)

D) Renewal of registration of orders

1- Completing the order registration renewal application form

2- Presenting the original along with a series of copies of the order registration papers and the initial proforma.

E) Cancellation of order registration

1- Submitting the applicant’s request to cancel the order registration.

2- Presenting the original order registration documents and proforma and related appendices

F) Registration of the order for temporary import of goods, Article 12 of the Constitution and Article 24 of the regulations of that law

1- Submitting a confirmation letter from the customs + proform sealed with the customs seal

2- Presenting three sheets of typed and signed order registration papers

3- Membership card

4- Permit of the Ministry of Health only for food, beverage, health and cosmetics

G) The manner of executive workflow

1- Membership (registration)

– Completing the registration form

Submitting documents based on the needs mentioned at noon on the form

Receiving documents by the member in charge of membership

– Reviewing and matching the original documents with the relevant images and the completed form and returning it to the applicant

Issuance of computer membership card

Delivery of the card to the applicant

2- Acceptance

Obtaining the order registration file and controlling the documents

– Authentication according to the registration card (membership)

Compliance of the case with the regulations on a preliminary basis

– Checking the obtained licenses according to the import conditions of the goods

– Presenting the receipt to the applicant and inserting the number in the obtained file

– Registration of details in the relevant office

Referral of the file to the expert section

3- Bachelor

– Checking the import conditions of the requested goods

Compliance of the submitted documents with the existing instructions and regulations

– Compliance of the proforma with the typed order registration form

– Checking the tariff of goods based on HS tariff

Approval and signing of order registration papers at noon for complete files and sending to the seal and commission unit

– Completing the defect form for cases with defects and sending it to the delivery unit

4- Seals and fees

– Control and adjustment of documents for stamp and 8-digit number

– Checking the type of transaction, order registration and compliance for the relevant stamp

– Inserting a stamp in the order registration papers and the original proforma

– Calculation of commission and issuance of receipt equal to half per thousand Rials value of goods

Referral of documents to the delivery section

Necessary coordination with accounting in special payments

5- Delivery of the file

1-5- Complete documents:

Receipt of receipt from the applicant

Authentication (according to the registration card)

Presenting the fee receipt to the applicant to pay to the bank

Obtaining a paid receipt

Separation of documents (documents to be delivered to the applicant and archival documents)

– Insert the date of the day in the order registration forms and proforma (inside the seal and on the form)

Delivery of order registration documents and proforma and other original documents to the applicant

2-5- Incomplete documents

Receipt of receipt from the applicant

Authentication (according to the registration card)

Delivery of a defect form sheet + original documents related to the applicant to eliminate the defect

Obtaining documents to eliminate defects

Insert the date of the defect elimination day in the relevant documents

Referral of documents to the expert

H) Duties and work of the four-member commission

Pursuant to Article 127 of the Constitution, the Council of Ministers, in Resolution No. 43016 / T 257-5 dated 10/29/80, appointed the Ministers of Economic Affairs and Finance, Industries and Mines, Commerce and the Governor of the Central Bank of the Islamic Republic of Iran as Special Representatives The Republic has determined on the recognition and approval of the import of goods that are not subject to the provisions of Article 38 of the Implementing Regulations of the Law on Export and Import Regulations.

For the case file in the commission, 2 types of admission forms and file information have been prepared, which will be provided to the applicants through the secretariat located on the first floor.

Form 1- For goods that have been imported without transfer of currency and outside the banking system of the country and other cases.
Form 2- For renewal and finalization of temporary entry permits whose legal term has expired.

– The documents required to file a case in the four-member commission are included in these forms.

I) Documents required for issuing an import license without transferring currency from the places of paragraphs of Article 38 of the Code of Criminal Procedure.

Paragraph 2 of Article 38:

* Deduction fraction, waste of imported goods, discrepancy of imported goods

Required documents:

Part 1 – Documents of imported goods:

1- Written request of the applicant

2- Approval of the relevant production ministry

3- Copy invoice + original

4- Copy of bill of lading and warehouse receipt

5- Correspondence with the seller and positive documents

Part II – Documents of primary goods:

1- Copy of the license of the Ministry of Commerce (order registration) and the relevant proforma

2- Full telex copy of documentary credit with currency sale announcement

3- Copy of green license of the initially cleared goods

Paragraph 3 of Article 38:

* If the buyer succeeds in obtaining a discount from the foreign seller

Part 1 – Documents related to imported goods

1- Written request of the applicant

2- Determining the Iranian customs based on confirming the discount

3- Original and copy of proforma or seller invoice

4- Copy of bill of lading and warehouse receipt (if the goods have been shipped)

Part 2 – Documents related to the primary product:

1- Copy of the license of the Ministry of Commerce (order registration) and the relevant proforma

2- Copy of full telex or currency sale announcement

3- Copy of green license of the initially cleared goods

Paragraph 5 of Article 38:

Goods required by contractors and consultants of government agencies

Required documents:

1- Written consent of the relevant government organization

2- Written request for employment contract

3- Image of a valid employment contract

4- Invoice of goods

5- Copy of bill of lading and goods warehouse receipt

Paragraph 7 of Article 38:

Components, parts, equipment, supplies required for the production line of production units that have a warranty contract

Required documents:

Part 1 – Documents of imported goods:

1- Written request of the applicant

2- Recognition of the relevant production ministry

3- Copy invoice + original

4- Copy of bill of lading and warehouse receipt (if the goods have been shipped)

5- Guarantee contract obligation

Part 2 – Evidence of primary goods:

1- Copy of the license of the Ministry of Commerce (order registration) and the relevant proforma

2- Full Telex copy of documentary credit or currency sale announcement

3- Copy of green license of the first cleared goods and warehouse receipt

Paragraph 8 of Article 38:

Components, parts and accessories needed for maintenance and after-sales service of foreign devices in the country

Required documents:

1- Written request of the applicant

2- Presenting a certificate of representation from the center of guilds and merchants with the condition of providing after-sales services

3- Documents related to the registration of orders last year and this year

4- Copy of goods invoice

5- Copy of bill of lading or warehouse receipt

Paragraph 9 of Article 37:

Customs Law on Donated Goods

Required documents:

1- Written request of the government organization “with the signature” of the highest relevant official of that organization

2- Invoice of the goods by including the donation by the donor company in its text

3- Confirmation of donation documents by the Embassy of the Islamic Republic of Iran in the country of origin (insert stamp of the embassy)

4- Warehouse receipt

5- Bill of lading

Author: persian / Date: 2017-10-26
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