Steps to register the order of goods
Steps to register the order of goods

خانه Steps to register the order of goods

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Steps to register the order of goods

Steps to register the order of goods

Order registration in the system of the Ministry of Commerce The system of permitting the entry of items into the country is done through the Ministry of Commerce of the provinces. tpo.ir has replaced the previous system. Thus, all merchants, whether natural or legal persons (all business card holders) can first register by registering in the relevant section and receive a password and password, and after confirming their user details can Register the order, including opening, replacement, correction, etc. in your cartel, and then to get approval from reputable business experts to obtain confirmation through the menu (follow-up and edit) that in most cases in person by the merchants Will be taken away (if all the informative information is correct). In this case, after receiving confirmation from the experts, they will make online payment through the National Bank portal and after payment, the order registration file of the esteemed applicants without the need to visit in person. Automatic, will be sent to the operating bank and the executive customs (according to the type of order registration).
1- Obtaining proforma from the seller company.
2- Refer to the Deputy Minister of Foreign Trade to complete the order registration form.
3- Obtaining a license and entering according to the table of export and import regulations from the relevant organizations.
4- Refer to the insurance company and obtain an insurance policy.
5- Registering the order in the transaction intermediary bank.
In order to register the order of goods in the bank, after completing the application form for opening a credit, along with the bank form and proforma insurance policy and license, we will proceed to pay the registration fee. The amount of the right to register the order is determined by the budget law.
• proforma
Importers after studying the rules and regulations and directives related to the import of goods and obtaining information from the relevant organizations and ensuring that they will allow the goods to enter with the seller of goods abroad by fax, telex or telephone or his representative in the country Calls to get information about the terms of sale of the goods ordered, such as the unit price of the goods, delivery date, shipping date, etc.
Negotiation with the seller of the goods (NEGOTIATION)
The buyer will receive a proforma after correspondence and negotiation with the seller or his representative if they agree with them.
The contents mentioned in Proforma:
ORIGIN: Indicates what country the product is made of.
PAYMENT: Explains how to pay for the goods.
How to pay may be in cash, by letter of credit or by credit.
VALIDITY: Specifies the validity of the proforma. If an order is placed in the bank after this date, it is possible that the seller of the goods will not accept the previously announced conditions.
TRANSPORT: The type of means of transport is mentioned in this section.
In some proformas it is allowed to transport goods in parts.
PRICE – Commodity price: Sometimes the commodity price is mentioned as (C.I.F) (C. &. F) (F.O.B).
Types of order registration
1- Visual 2- Duration 3- Usance 4- Import versus export 5- No currency transfer
1- Sight Documentary Credit: Sight Documentary Credit
It is a credit according to which the notifying bank, after seeing the documents submitted by the beneficiary, will pay the amount immediately if he observes all the terms and conditions of the credit.
2- Deferred Letter Of Credit
Credit that can not be paid immediately after the submission of documents by the beneficiary, the amount will be paid after the period specified in the credit
3- Usance Credit: usance Credit
Order registration is for you. Usance literally means the period that is customarily set in the trade between two countries to pay for your currency. Today, the word is often used to mean a deadline for each of you.

In the practice of international trade, it means a kind of credit transaction is guaranteed. He is not paid. In a long-term documentary credit, a negotiable document like yours will not be issued. In addition, such credits are not negotiable. If issued to you in Usance transactions.
4- Registration of import order for export
Import is in exchange for the issuance of a valid export license in exchange for the export value and the seal of the customs leaving the country. The validity accepted by the customs from the date of the export license is the same as the import quotation.
5- Order registration without currency transfer
Registration of the document without transferring currency in two ways:
A: 18 items of the declared goods, including clothing, fabric, cigarettes, computer parts, car parts, etc.
B: The required parts and spare parts of the production unit are licensed by the Ministry of Industry.
Useful Business Terms
•Shipping documents:
The bill of lading is the document of the contract of carriage, the receipt of the goods and the document of its ownership, as well as the document that can be used as support when claiming damages from the insurance company.
Details in the bill of lading should include the following:
Description of goods – Trademarks or trade numbers – Name of carrier ship – Mention of a phrase indicating the presence of goods on the ship – Ports of loading and unloading – Name of carrier – Name of consignee – Name and address of the person to whom the goods are notified – Shipping cost paid or payable at the destination – number of copies of the bill of lading issued in the original – date of issue.
• Overview
It is a special form that summarizes the specifications of the cargo of a ship, an aircraft or a convoy of trucks, in which the number of packages, weight, origin, destination, name of the ship or other means of transport, the number of items in the cargo are recorded and attached to the customs manifest. It is submitted in the brief declaration, after mentioning the specifications of the carrier and the specifications of the vehicle and the recipient, it is enough to write the sentence “according to the attached manifest on ….. page ….. pen” in relation to the specifications of the goods.
Declaration of Arrivel or Departure
It is any type of declaration that must be submitted to the customs authorities by the person in charge of the means of transport or his representative at the time of entry or exit of the means of transport and contains the necessary information regarding the means of transport, travel route, cargo, luggage and Essentials, staff and passengers.
Goods Declaration
It is a declaration that is prepared on a sheet designated by the customs. In this declaration, the interested persons mention the customs method that should be applied to the goods and the specifications that are required by the customs to implement that method.
Declaration of Origin
It is an appropriate description of the origin of the manufactured goods, which at the time of export is given by the manufacturer, manufacturer, supplier, exporter, or any other competent person in the commercial invoice or any other document related to the goods.
• Currency declaration
It is a document of the bank that shows the amount of currency transferred for the purchase of goods and its Rial equivalent and the date of opening the credit.
• Loader
It is an indoor area that does not have a wall on one or more sides, and goods are placed there to protect it from snow, rain, and regular sunlight.

نویسیSpecial agents when unloading the goods from the vehicles, gradually write it down in detail so that it can be adapted to the bill of lading and the manifesto later.
• Bill of Lading
In international terms, shipping is called “Bill Owling” and on the road and on the plane “CMR”. A bill of lading is a document for the transportation of a unit or a batch of goods, which is issued as a consignee at the destination by the transport company at the place of loading the goods. The bill of lading contains the physical characteristics of the goods such as the number of packages, their number and mark, the weight with the container and sometimes the net weight or the quantity and type of goods according to what the sender has stated. The recipient of the bill of lading receives the goods from the shipping company according to its provisions.
• proforma
It is a purchase list issued by the seller from the source as a sales offer, or to determine the value and terms of the sale. This list must be approved by the relevant supply and distribution center before ordering the goods. Proforma is also called pre-invoice.
• Transshipment
(Transfer of goods from one means of attack to another)
It is the customs method according to which goods under customs supervision from an inbound means of transport to an outbound means of transport (export) in the area of ​​a customs office, where that office is also a customs office for entry and exit, Are transferred.
• Transit bond-note
It is a document prepared by the customs that allows the goods to be transported in customs transit without prepayment of import duties and taxes and usually contains all the necessary specifications to determine the import duties and taxes in the appropriate case and a guaranteed obligation to Delivery of goods with customs seals and intact wires and lead to the customs office.
Clearance of Goods
It is the performance of customs formalities necessary for the export of goods, for domestic (definitive) consumption by placing them under another customs method.
Drawback
It is the amount of entrance fees and duties that is refunded according to the Drabak method.
• Trade Inventory
It is an invoice according to which the cost of the goods is credited to the buyer’s account. The list should contain the following:
Date – Name and address of buyer and seller – Order or contract number – Quantity and description of goods – Unit price – Description of any additional agreed cost not included in the unit price – Total value of goods – Weight of goods – Number of packages – Signs and numbers Shipping – Delivery and payment terms – Shipping details
• Safe CIF
SAIF means the cost of goods in the center of the destination country, which consists of the price of goods in the city of origin, the cost of packaging, freight to the port of destination and the cost of insurance to the destination.
C&F C&F
That is, only the price of the goods at the origin plus the costs of packing and rent to the destination port.
• Justice
A unit of goods is said to be packed in a box or carton or sack and mat etc.
• Bulk
Bulk goods that are transported in wagons or trucks with ships or ships are called bulk. Goods such as sugar, wheat, legumes and fodder and the like are shipped in bulk.
• FOB FOB
That is, the cost on the ship at the origin, in which case the freight from the port of origin to the port of destination is added to the goods.
• Container
It is a large container made of wood or metal that often covers the entire volume of a large truck or trailer.
• Abandoned goods
Goods whose legal stay in customs offices or special warehouses has expired and have not been cleared are called abandoned goods.
• Cabotage
It is the transportation of goods from one port of the country to another port and also from one customs to another, which is done through the neighboring country.
For cabotage, customs formalities are required and there are two types of declarations, one of which is set when the goods leave the port or border and one when it enters the customs of the border or port.
• Carne Mercury
Carnet is an international transit document of goods by land that is exported at the origin, and according to that, the goods from the countries to the destination that pass in transit will not need to perform transit formalities at the border of entry and exit of each country.
• ATA carne
Proof of temporary entry is international, if a person or company imports goods as temporary entry to participate in exhibitions or the establishment of exhibitions, or imports samples to be presented to customers, according to this document will not need to perform customs formalities related to temporary entry .
• Store luggage and supplies
These are goods intended for consumption by passengers and crew of ships, aircraft or trains, which may or may not have been sold.
• ATA Convention
It is a term commonly used in connection with a customs convention for the temporary importation of goods. This convention was adopted in 1961 by the Customs Cooperation Council in Brussels.
Kyoto Convention
It is a term commonly used in connection with the International Convention to simplify and harmonize customs procedures. The convention was adopted in 1973 by the Kyoto Customs Cooperation Council.
Nairobi Convention
It is a term commonly used in connection with the International Convention on Mutual Cooperation to Prevent Investigation and Punishment of Customs Offenses. This Convention was adopted in 1977 by the Customs Cooperation Council of Nairobi.
Certificate of Origin
It is a signed declaration that indicates the origin of the goods. The certificate of origin is issued by the exporter of the goods or his representative, but in some countries this certificate must be on a special form containing the approval of a

Be issued by an independent administrative organization (for example, Chamber of Commerce).
• Certificate of inspection:
Specifies the inspection performed by an inspection body. The mentioned authority examines the cargo quantitatively and qualitatively according to the shipping signs, weight, number of packages and presents its report.
• Insurance certificate:
It is a document that must be issued or signed by the insurance company or its representative or by the underwriters and its date must be simultaneous or before the date of shipment. The amount of the insurance must be at least equal to the value of the safe.
Insurance certificate must:
1- It should be in accordance with what is mentioned in the credit.
2. Include all risks mentioned in the credit.
3- Comply with other documents regarding the shipment and description of the goods.
Manifesto
A list of cargoes of a ship or a train or a caravan of trucks that have more than one bill of lading. In Persian, it can be called the list of goods, which contains all the bill of lading related to the shipment. This whole list is provided when the commercial shipment arrives at the destination customs.
• Cargo manifest (cargo) Cargo manifest
It is a list of goods that make up the cargo that are transported in a means of transport or in a unit of transport. The consignment manifest, which thus contains the commercial specifications of the goods, such as the numbers of the shipping documents, the name of the issuer and consignee, the mark and number, the number and type of packaging, the quantity and description of the goods, and may be used instead of the consignment declaration. River.
International Business Terms
Price of goods plus freight to destination (cost and Freight) C.F.
The price of the goods is plus freight plus premium. (Cost, insurance and Freight) C.I.F
Freight and insurance paid (mentioning the name of the point specified in the destination) (Cost, Freight Carriage and Insurancepaid to). . Named (named point of destination)
Delivered at the border (name of place of delivery at the border) DAF (delivered at Front5ier)
Delivery on the deck of the ship (mentioning the name of origin) DCP Freight Carriage Paid to ……. (named point of destination)
Delivered after payment of duties (name of destination in the importing country) DDP Delivered Duty Paid (named place of destination in the country of importation
Delivery from EXQ ك ..EX QUAY wharf (duty paid… namedport)
Delivery by ship (mentioning the name of the destination port)
This means that the seller provides the goods to the buyer on the ship at the destination specified in the contract of sale, thus all the cost of rent and the risk to that place is borne by the seller. EXS …… .EX SHIP (named port of destination)
This means that the seller’s responsibility is to deliver the goods at their place (workplace or factory). EXW..EX WORKS (ex factory, ex plantion, ex warehouse, etc.)
Shipping on the ship (mentioning the name of the port of origin) FAS… Free Alongside Ship (named part of Shipment)
The term (Free on Board) F.O.B or (Free on Truck) F.O.T or (Free on Rall) F.O.R and the like means that the seller delivers the goods at the origin of the buyer and the freight is the responsibility of the buyer. The term F.O.B is used if the goods are transported by ship (delivery on the ship) and the term F.O.T is used if the goods are transported by truck. F.O.R… FOR / FOR (Free on Raill / Free on Truck) (named departure point)
Meet the need for modern transportation, especially combined transport, container transport, surface-to-trailer and ferry ships. FREE CARRIER (named point)
Dispatch: Rewards for unloading and loading before the due date. Dispatch
Demolition: Ship suspension cost (opposite to dispatch). Demmurage
Charge Subject: Additions to rent. Surcharge
Cabotage: Cabotage is the transportation of goods from one point to another point of the country by sea or border rivers.
Bill of lading

:
In international shipping terms, the bill of lading is called the Bill of Lading, and on the road and on the plane, the C.M.R. It is a document for the transportation of a unit or a batch of goods as a consignee at the destination issued by the transport company at the place of loading the goods.
Common types of bill of lading in shipping
1- Maritime bill of lading: Shipping by Ocean Bill of Lading / Marine Bill of Lading
2- Air waybill: Air Way Bill
3- Railway Bill: Rail Way Bill
4- Manual (bill of lading): Transportation by CMR / TRUCK Way Bill truck
5- Global bill of lading: Transportation by truck, ship, train Throught Bill of Lading
6- Fiat Combined Transport Bill of Lading: Transport by truck, ship, train FIATA Combined Transport Bill of Lading
Aircraft General-Declaration
Ships General-Declaration
Cargo Declaration
Certified Declaration of Origin
Customs declaration (cUSTOMS declaration)
Declaration of Arrival or Departure
Freight Declaration
Goods Declaration
TIF model international customs declaration
It is a document that is used for goods and luggage of passengers in customs transit by rail. (Inter-national customs Declaration from TIF)
Store-Declaration
Declaration of origin
Appropriate description of the origin of the manufactured goods, at the time of export by the manufacturer, manufacturer, supplier, exporter or any other competent person in the commercial invoice or any other document related to the goods. (Declaration of Origin)
Release Permit
Production of Goods- to the Customs
Postal items (Appeal)
These are items of postal items and postal items (Postal Items)
Transfer of goods from one means of transport to another (transhipment)
Temporary Storage of –Goods
Postal Parcel
Customs Offense
Customs Transit
Fastening
It is a string, rope, wire, tape, or similar object intended for use in connection with a seal (wire and lead). (Fastening)
حامل
Is a person who actually performs the work of transport or the supervisor and responsible for the operation of the means of transport. (Carrier)
Sustoms Duties
Import Duyies and –Taxes
Export Duyies and –Taxes
Import and Export Duyies and- Taxes

دراوبك
Is the amount of fees and input duties under which the Drawback method is refunded.
Office en Route
Customs Territory
Country of Origin
Goods in Free Circulation
Kyoto Convention
It is a term commonly used in connection with the International Convention to simplify and harmonize customs procedures. (Kyoto Convention)

(Cargo Manifest)

 (Relief Consignments)
(Urgent Consignment)
(Customs Frontier)
(Free Zone)
(Customs Seal)
(Seal)
HS
Certain Qualities of The Commodity

Classification is based on some product qualities. A commodity or product may be classified according to the following:
Description of the product
Composition and other technical specifications
How to supply goods (for example, with retail packaging)
Degree and stages of making goods
Application or operation of goods
• Description and description of the product
Description
The actual characteristics of the product are very important for its classification. This is possible by referring to the attached documents of the product or declaration (for example, purchase list, contract, proforma, etc.) and if necessary, see the catalog and technical application and analytical report of the product. Product testing is also necessary in many cases. Therefore, the appropriate description of the product is revealed based on the following specifications.
• Degree and stage of construction
Degree of Manufactures
Usually for industrial products, classification is done according to the degree and stage of manufacturing the product. The degree and stage of construction can be divided into the following:
Raw materials
Unworked products
Semi-finished products
Finished products
• Application or action
Use of Function
The classification of goods is based on application or practice, especially for products from the manufacturing industry. These products include:
Fuel materials
– Medicine
Capital goods
Consumer goods
There are many types of goods that can be categorized simply by reference to their actions.
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Titles Contents :

How to complete order registration papers

A) Various methods of importing goods through order registration

B) Documents required to register the order of goods

C) Amendment of order registration

D) Renewal of registration of orders

E) Cancellation of order registration

F) Registration of the order for temporary import of goods Article 12 of the Code of Criminal Procedure. And Article 24 of the regulations of that law

G) How to execute the work order registration of goods order

H) Duties and work of the four-member commission

I) Documents required for issuing an import license without transferring currency from the places of paragraphs of Article 38 of the Constitution of the Islamic Republic of Iran.

How to complete order registration papers

All application questions must be typed accurately and legibly, and applications that are incomplete, misspelled, or incorrectly filled will be rejected.

To set the back and on the order registration form, pay attention to the following points:

1) Applicant details: to be completed according to the contents of the business card, in the place of the registration number, the membership card number of the Ministry of Commerce should be inserted.

2) Seller details: to be inserted according to the contents of Proforma.

3) Contract terms: According to the type and conditions desired by the buyer and seller listed in the proforma.

4) Shipping specifications:

A- In (FOB) purchases, FOB does not need to complete this part.

B- In other purchases, this part should be completed. Also, in case of registering a separate shipping order, this section should be completed while presenting the freight forwarding proforma.

5) Specifications of the goods: According to the proforma, the tariff of the goods and the book of the law of export and import regulations should be completed.

6) If the goods need to obtain a license from other organizations, as the case may be, the relevant license should be provided along with the order registration papers.

7) Place of foreign exchange allocation: to be completed only by the relevant ministry / organization if it has a foreign exchange quota.

8) Order registration papers should be stamped and signed by the applicant at the relevant place

A: A variety of methods of importing goods through order registration

1) Import from the approved foreign exchange quotas to open documentary credit in the bank (after foreign exchange allocation by the foreign exchange allocating organization in the relevant section of securities)

2) Import of goods with free currency to open documentary credit in the bank.

3) Import versus export in the name of the exporter (non-transferable) from the origin of all countries

4) Import in exchange for export to Central Asian and African countries in the name of the exporter or in another name by official transfer through notaries from the origin of the same countries (the right of transfer to another is for one time).

5) Import without transfer of currency from the place of foreign investment after the approval of the Investment Organization, ‌ Ministry of Economic Affairs and Finance.

6) Import without transfer of currency machinery, production equipment, spare parts and raw materials and intermediates of industrial and mining units with exploitation licenses and tools from Article 6 of the Law on Facilitation of Industrial Renovation of the country.

7) Import without transferring currency from the place of the list of authorized items (paragraph 9 of Article 38).

8) Import without transferring currency from the place of approvals of the four-member commission located in the order registration office.

Explanation: In order to import and clear the registered goods ordered from paragraphs 3 to 8 of this section, it is not necessary to open a documentary credit through the bank, and for paragraphs 3 and 4, it is necessary to submit an export declaration equal to the value of the goods to customs.

Production units without a business card can obtain a temporary card from the General Directorate of Export and Import Regulations for the import of machinery, equipment, components and required parts.

B: Documents required to register the order of goods

Valid business card

Membership card of the Ministry of Commerce (registration)
5-page order registration papers typed and signed by the applicant without engraving and varnishing (for import versus export and without currency transfer. 3-order order registration papers are enough).
Obtaining the necessary legal permits based on the contents of the relevant notes of the relevant tariff chapter in the book of export and import regulations and other approved approvals and instructions (such as the license of the Ministry of Health, Agricultural Jihad, Atomic Energy, etc.)
Original Proforma + copy.
Catalog or brochure and analysis for some goods. It is necessary to include the following conditions in Proforma:

. Full name and address of the buyer (telephone and fax number)

Full name and address of the seller (telephone and fax number)
Complete specifications of the goods
Commodity price – FOB price – Fare amount
Quantity, weight, quantity and type of product packaging
Name of the beneficiary country (seller) and name of the country producing the goods
Name of country of origin, place of loading, means of transport and deadline
Name of the currency traded and how to pay for the goods
Name of the border of entry and customs of the destination
Number and date of issuance of the proforma and its signature along with the expiration date
Insert the standard number of one of the standards accepted by the Iranian Standard Institute and announce the conformity of the goods with the mentioned standard in cases where the goods are included in the list of declared imported standards.
Provide official translation for proformas other than Persian and English
Provide catalogs for machines and some consumer goods and brochures or analysis for some chemical goods whose product specifications are not clear in Proforma.
Seller announces sending serial number of some home appliances along with shipping documents
Observance of paragraphs 2 and 3 of Article 42 regarding the items that are used as used and inserting the used word in proforma. C) Amendment of order registration The license of the relevant organization is required according to the case. D) Extension of order registration 2- Presentation of the original along with a series of copies of order registration papers and initial proforma. Article 12 of the Constitution and Article 24 of the bylaw of that law 1- Submission of a confirmation letter from the customs + proform sealed with the customs seal 3- Membership card-Completion of registration form-Receipt of documents by the person in charge of registration-Issuance of computer membership card 2- – Checking the obtained licenses according to the conditions of import of goods – Registration of specifications in the relevant office 3- Expertise – Compliance of documents with existing instructions and regulations – Checking the tariff of goods based on HS tariff And 8-digit number – insert stamp in Safar registration papers Proof of the form – Referral of documents to the delivery section 5 – Delivery of the file – Receipt from the applicant Receipt from the applicant – Delivery of a defect form sheet + original documents related to the applicant to eliminate the defect – insert the date of the defect elimination date in the relevant documents – to file the case in the commission 2 types of admission forms and case information prepared through the secretariat located on the first floor in It is at the discretion of the applicants.
Pursuant to Article 127 of the Constitution, the Council of Ministers, in Resolution No. 43016 / T 257-5 dated 10/29/80, appointed the Ministers of Economic Affairs and Finance, Industries and Mines, Commerce and the Governor of the Central Bank of the Islamic Republic of Iran as Special Representatives The Republic has determined on the recognition and approval of the import of goods that are not subject to the provisions of Article 38 of the Implementing Regulations of the Law on Export and Import Regulations.

Duties and manner of work of the four-member commission

Referral of documents to the expert
Obtaining documents to eliminate defects
Authentication (according to the registration card)
2-5- Incomplete documents
– Insert the date of the day in the order registration forms and proforma (inside the seal and on the form)
Obtaining a paid receipt
Authentication (according to the registration card)
1-5- Complete documents:
Necessary coordination with accounting in special payments
– Calculation of commission and issuance of receipt equal to half per thousand Rials value of goods
– Checking the type of transaction, order registration and compliance for the relevant stamp
4- Seals and fees
– Approval and signing of order registration papers at noon for complete files and sending to the seal and commission unit
– Compliance of the proforma with the typed order registration form
– Checking the import conditions of the requested goods
Referral of the file to the expert section
– Presenting the receipt to the applicant and inserting the number in the obtained file
Compliance of the case with the regulations on a preliminary basis
Obtaining the order registration file and controlling the documents
Delivery of the card to the applicant
– Reviewing and matching the original documents with the relevant images and the completed form and returning it to the applicant
Submitting documents based on the needs mentioned at noon on the form
1- Membership (registration)
G) The manner of executive workflow
4- Permit of the Ministry of Health only for food, beverage, health and cosmetics
2- Presenting three sheets of typed and signed order registration papers

1- Submitting the applicant’s request to cancel the order registration.

1- Completing the order registration renewal application form
2- In the cases that have been submitted to the operating bank, the necessary guidance will be done according to the instructions and according to the case of amendment (before opening the credit)
1-1- Submitting 5 sheets of order registration amendment papers, typed and signed + bank letter, including a copy of the order registration and previous proformas that have been equal to the original by the bank.

Form 1- For goods that have been imported without currency transfer and outside the banking system of the country and other cases.
Form 2- For the extension and finalization of temporary entry permits whose legal term has expired. Clause 2 Article 38: Part 1 – Documents of imported goods: 2- Confirmation of the relevant Ministry of Production 4- Copy of bill of lading and warehouse receipt 1- Copy of license of Ministry of Commerce (order registration) and relevant proforma 3- Copy of green license of the first cleared goods Written request of the applicant 3- Original and copy of proforma or seller invoice Part II – Documents related to the original goods: 2- Full telex copy or valuation notice 5 Article 38: 1- Written agreement of the relevant government organization 3- Image of valid employment contract 5- Copy of bill of lading and warehouse receipt of goods, parts Equipment required for production line of production units that have a warranty contract Required documents: 1- Written request of the applicant 3- Copy of invoice + principle 5- Commitment of warranty contract 1- Copy of license of Ministry of Commerce (order registration) and relevant proforma 3- Copy of green license of initial cleared goods and parts warehouse receipt, parts And accessories required for maintenance and after-sales service of foreign devices in the country. Required Ark: 2- Commodity invoice with donation by the donor company in its text 4- Warehouse receipt
5- Bill of lading
3- Confirmation of donation documents by the Embassy of the Islamic Republic of Iran in the country of origin (insert stamp of the embassy)
1- Written request of the government organization “with the signature” of the highest relevant official of that organization
Customs Law on Donated Goods
5- Copy of bill of lading or warehouse receipt
3- Documents related to the registration of orders last year and this year
1- Written request of the applicant

Paragraph 8 of Article 38:
2- Full Telex copy of documentary credit or currency sale announcement
Part 2 – Evidence of primary goods:
4- Copy of bill of lading and warehouse receipt (if the goods have been shipped)
2- Recognition of the relevant production ministry
Part 1 – Documents of imported goods:

Paragraph 7 of Article 38:
4- Invoice of goods
2- Written request for employment contract
Required documents:
Goods required by contractors and consultants of government agencies
3- Copy of green license of the initially cleared goods
1- Copy of the license of the Ministry of Commerce (order registration) and the relevant proforma
4- Copy of bill of lading and warehouse receipt (if the goods have been shipped)
2- Determining the Iranian customs based on confirming the discount
Part 1 – Documents related to imported goods
Paragraph 3 of Article 38:
2- Full telex copy of documentary credit with currency sale announcement
Part II – Documents of primary goods:
5- Correspondence with the seller and positive documents
3- Copy invoice + original
1- Written request of the applicant
Required documents:
Dumping fraction, waste of imported goods, discrepancy of imported goods
I) Documents required for issuing an import license without transferring currency from the places of paragraphs of Article 38 of the Code of Criminal Procedure.
– The documents required to file a case in the four-member commission are included in these forms.

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Registration of goods order

How to complete order registration papers
A) Various methods of importing goods through order registration
B) Documents required to register the order of goods
C) Amendment of order registration
D) Renewal of registration of orders
E) Cancellation of order registration
F) Registration of the order for temporary import of goods Article 12 of the Code of Criminal Procedure. And Article 24 of the regulations of that law
G) How to execute the work order registration of goods order
H) Duties and work of the four-member commission
I) Documents required for issuing an import license without transferring currency from the places of paragraphs of Article 38 of the Code of Criminal Procedure.

How to complete order registration papers
All application questions must be typed accurately and legibly, and applications that are incomplete, misspelled, or incorrectly filled will be rejected.
To set the back and on the order registration form, pay attention to the following points:
1) Applicant details: to be completed according to the contents of the business card, in the place of the registration number, the membership card number of the Ministry of Commerce should be inserted.
2) Seller details: to be inserted according to the contents of Proforma.
3) Contract terms: According to the type and conditions desired by the buyer and seller listed in the proforma.
4) Shipping specifications:
A- In (FOB) purchases, FOB does not need to complete this part.
B- In other purchases, this part should be completed. Also, in case of registering a separate shipping order, this section should be completed while presenting the freight forwarding proforma.
5) Specifications of the goods: According to the proforma, the tariff of the goods and the book of the law of export and import regulations should be completed.
6) If the goods need to obtain a license from other organizations, as the case may be, the relevant license should be provided along with the order registration papers.
7) Place of foreign exchange allocation: to be completed only by the relevant ministry / organization if it has a foreign exchange quota.
8) Order registration papers should be stamped and signed by the applicant at the relevant place.

A: A variety of methods of importing goods through order registration
1) Import from the place of approved foreign exchange quotas to open documentary credit in the bank (after foreign exchange allocation by the foreign exchange allocating organization in the relevant section of securities).
2) Import of goods with free currency to open documentary credit in the bank.
3) Import versus export in the name of the exporter (non-transferable) from the origin of all countries
4) Import in exchange for export to Central Asian and African countries in the name of the exporter or in another name by official transfer through notaries from the origin of the same countries (the right of transfer to another is for one time).
5) Import without transfer of currency from the place of foreign investment after the approval of the Investment Organization, ‌ Ministry of Economic Affairs and Finance.
6) Import without transfer of currency machinery, production equipment, spare parts and raw materials and intermediates of industrial and mining units with exploitation licenses and tools from Article 6 of the Law on Facilitation of Industrial Renovation of the country.
7) Import without transferring currency from the place of the list of authorized items (paragraph 9 of Article 38).
8) Import without transferring currency from the place of approvals of the four-member commission located in the order registration office.
Explanation: In order to import and clear the registered goods ordered from paragraphs 3 to 8 of this section, it is not necessary to open a documentary credit through the bank, and for paragraphs 3 and 4, it is necessary to submit an export declaration equal to the value of the goods to customs.
Production units without a business card can obtain a temporary card from the General Directorate of Export and Import Regulations for the import of machinery, equipment, components and required parts.

B: Documents required to register the order of goods
• Valid business card
• Ministry of Commerce membership card (registration)
• 5-page order registration papers typed and signed by the applicant without engraving and varnishing (for import versus export and without currency transfer. Order registration papers in 3 sheets are enough).
Obtaining the necessary legal permits based on the contents of the relevant notes of the relevant tariff chapter in the book of export and import regulations and other approved approvals and instructions (such as the license of the Ministry of Health, Jihad Agriculture, Atomic Energy, etc.)
• Original Proforma + copy.
• Catalogs or brochures and analysis for some goods.

It is necessary to include the following conditions in Proforma:
• Full name and address of the buyer (telephone and fax number)
• Full name and address of the seller (telephone and fax number)
• Complete specifications of the goods
• Unit price of goods – FOB price (FOB) – amount of freight
• Quantity, weight, quantity and type of product packaging
• Name of the beneficiary country (seller) and name of the country producing the goods
Name of country of origin, place of loading, means of transport and deadline
• Name of the currency traded and how to pay for the goods
• Name of border of entry and customs of destination
• Number and date of issuance of proforma and its signature along with expiration date
• Enter the standard number of one of the standards accepted by the Iranian Standards Institute and announce the conformity of the goods with the said standard in cases where the goods are included in the list of declared imported standards.
• Provide official translations for proformas other than Persian and English
• Providing catalogs for machines and some consumer goods and brochures or analysis for some chemical goods that the specifications of the goods are not clear in Proforma.
• The seller announces that he has sent the serial number of some home appliances along with the shipping documents
• Observance of paragraphs 2 and 3 of Article 42 regarding the items that are used and the word used in proforma.

C) Amendment of order registration

1- In cases where documentary credit has been opened.
1-1- Submitting 5 sheets of order registration amendment papers, typed and signed + bank letter, including a copy of the order registration and previous proformas that have been equal to the original by the bank.
2-1- If the amendment is from the allocated currency, it is necessary to obtain the license of the relevant organization according to the case.
2- In the cases that have been submitted to the operating bank, the necessary guidance will be done according to the instructions and according to the case of amendment (before opening the credit)

D) Renewal of registration of orders
1- Completing the order registration renewal application form
2- Presenting the original along with a series of copies of the order registration papers and the initial proforma.
E) Cancellation of order registration
1- Submitting the applicant’s request to cancel the order registration.
2- Presenting the original order registration documents and proforma and related appendices

F) Registration of the order for temporary import of goods, Article 12 of the Constitution and Article 24 of the regulations of that law
1- Submitting a confirmation letter from the customs + proform sealed with the customs seal
2- Presenting three sheets of typed and signed order registration papers
3- Membership card
4- Permit of the Ministry of Health only for food, beverage, health and cosmetics

G) The manner of executive workflow
1- Membership (registration)
– Completing the registration form
Submitting documents based on the needs mentioned at noon on the form
Receiving documents by the member in charge of membership
– Reviewing and matching the original documents with the relevant images and the completed form and returning it to the applicant
Issuance of computer membership card
Delivery of the card to the applicant
2- Acceptance
Obtaining the order registration file and controlling the documents
– Authentication according to the registration card (membership)
Compliance of the case with the regulations on a preliminary basis
– Checking the obtained licenses according to the import conditions of the goods
– Presenting the receipt to the applicant and inserting the number in the obtained file
– Registration of details in the relevant office
Referral of the file to the expert section
3- Bachelor
– Checking the import conditions of the requested goods
Compliance of the submitted documents with the existing instructions and regulations
– Compliance of the proforma with the typed order registration form
– Checking the tariff of goods based on HS tariff
– Approval and signing of order registration papers at noon for complete files and sending to the seal and commission unit
– Completing the defect form for cases with defects and sending it to the delivery unit
4- Seals and fees
– Control and adjustment of documents for stamp and 8-digit number
– Checking the type of transaction, order registration and compliance for the relevant stamp
– Inserting a stamp in the order registration papers and the original proforma
– Calculation of commission and issuance of receipt equal to half per thousand Rials value of goods
Referral of documents to the delivery section
Necessary coordination with accounting in special payments
5- Delivery of the file
1-5- Complete documents:
Receipt of receipt from the applicant
Authentication (according to the registration card)
Presenting the fee receipt to the applicant to pay to the bank
Obtaining a paid receipt
Separation of documents (documents to be delivered to the applicant and archival documents)
– Insert the date of the day in the order registration forms and proforma (inside the seal and on the form)
Delivery of order registration documents and proforma and other original documents to the applicant
2-5- Incomplete documents
Receipt of receipt from the applicant
Authentication (according to the registration card)
Delivery of a defect form sheet + original documents related to the applicant to eliminate the defect
Obtaining documents to eliminate defects
Insert the date of the defect elimination day in the relevant documents
Referral of documents to the expert

Duties and manner of work of the four-member commission

Pursuant to Article 127 of the Constitution, the Council of Ministers, in Resolution No. 43016 / T 257-5 dated 10/29/80, appointed the Ministers of Economic Affairs and Finance, Industries and Mines, Commerce and the Governor of the Central Bank of the Islamic Republic of Iran as Special Representatives The Republic has determined on the recognition and approval of the import of goods that are not subject to the provisions of Article 38 of the Implementing Regulations of the Law on Export and Import Regulations.
For the case file in the commission, 2 types of admission forms and file information have been prepared, which will be provided to the applicants through the secretariat located on the first floor.
Form 1- For goods that have been imported without transfer of currency and outside the banking system of the country and other cases.
Form 2 – to extend and finalize temporary entry permits whose legal deadline has expired.
– The documents required to file a case in the four-member commission are included in these forms.

I) Documents required for issuing an import license without transferring currency from the places of paragraphs of Article 38 of the Code of Criminal Procedure.

Paragraph 2 of Article 38:
* Deduction fraction, waste of imported goods, discrepancy of imported goods

Required documents:

Part 1 – Documents of imported goods:
1- Written request of the applicant
2- Approval of the relevant production ministry
3- Copy invoice + original
4- Copy of bill of lading and warehouse receipt
5- Correspondence with the seller and positive documents

Part II – Documents of primary goods:
1- Copy of the license of the Ministry of Commerce (order registration) and the relevant proforma
2- Full telex copy of documentary credit with currency sale announcement
3- Copy of green license of the initially cleared goods

Paragraph 3 of Article 38:
* If the buyer succeeds in obtaining a discount from the foreign seller

Part 1 – Documents related to imported goods
1- Written request of the applicant
2- Determining the Iranian customs based on confirming the discount
3- Original and copy of proforma or seller invoice
4- Copy of bill of lading and warehouse receipt (if the goods have been shipped)

Part 2 – Documents related to the primary product:
1- Copy of the license of the Ministry of Commerce (order registration) and the relevant proforma
2- Copy of full telex or currency sale announcement
3- Copy of green license of the initially cleared goods

Paragraph 5 of Article 38:
Goods required by contractors and consultants of government agencies

Required documents:
1- Written consent of the relevant government organization
2- Written request for employment contract
3- Image of a valid employment contract
4- Invoice of goods
5- Copy of bill of lading and goods warehouse receipt

Paragraph 7 of Article 38:
Components, parts, equipment, supplies required for the production line of production units that have a warranty contract

Required documents:

Part 1 – Documents of imported goods:
1- Written request of the applicant
2- Recognition of the relevant production ministry
3- Copy invoice + original
4- Copy of bill of lading and warehouse receipt (if the goods have been shipped)
5- Guarantee contract obligation

Part 2 – Evidence of primary goods:
1- Copy of the license of the Ministry of Commerce (order registration) and the relevant proforma
2- Full Telex copy of documentary credit or currency sale announcement
3- Copy of green license of the first cleared goods and warehouse receipt

Paragraph 8 of Article 38:
Components, parts and accessories needed for maintenance and after-sales service of foreign devices in the country

Required documents:
1- Written request of the applicant
2- Presenting a certificate of representation from the center of guilds and merchants with the condition of providing after-sales services
3- Documents related to the registration of orders last year and this year
4- Copy of goods invoice
5- Copy of bill of lading or warehouse receipt

Paragraph 9 of Article 37:
Customs Law on Donated Goods

Required documents:

1- Written request of the government organization “with the signature” of the highest relevant official of that organization
2- Invoice of the goods by including the donation by the donor company in its text
3- Confirmation of donation documents by the Embassy of the Islamic Republic of Iran in the country of origin (insert stamp of the embassy)
4- Warehouse receipt
5- Bill of lading

Author: persian / Date: 2017-10-26
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